How to Export Your Donor Data from Any Nonprofit CRM

Every nonprofit CRM has an export. Here's where to find it in each major platform.

Pick your CRM:

Bloomerang

1. Log in to Bloomerang.
2. Click Settings (gear icon) → Organization → Database Export.
3. Click Create New Export. Bloomerang queues a full ZIP of every constituent and gift CSV.
4. When the export finishes, click Download Export. You get a ZIP file.

You need an Administrator role to access Settings → Organization. If you don't see it, ask your CRM admin to run the export.

Salesforce NPSP

1. Log in to Salesforce.
2. Click Reports in the left nav.
3. Run your donations report (commonly named All Donations).
4. Top right: Export Details → CSV.

If your report doesn't include household groupings, run a separate Households export.

DonorPerfect

1. Log in to DonorPerfect.
2. Click Reports → DataExport.
3. Run the Full Data Export. DonorPerfect generates a ZIP of every donor table.
4. Download the ZIP.

If you only need a single report instead of the full database, use Reports → Mail Maker or Gift Detail Report → Export to Excel.

Raiser's Edge NXT

1. Log in to Raiser's Edge NXT.
2. Click Lists, build a Constituent List, then click Export. Save the file.
3. Click Lists, build a Gift List, then click Export. Save the second file.

If you're on the older Blackbaud Constituent CRM, the menu paths differ. The flow is similar: build the query, run it, export.

eTapestry

1. Log in to eTapestry.
2. Click Queries and run (or build) the query that returns the constituents you want.
3. From the query, click Export and pick a standard or custom export template.
4. For Output, choose Excel or CSV, and for Delivery, pick Download, Email, or Drop Box.
5. Save the file when it lands.

If you choose Download and navigate away before the file finishes, you will not receive the file. Use Email for large exports.

Neon CRM

1. Log in to Neon.
2. Click Reports → Custom Report.
3. In the report builder, include at least these fields: name, email, address, Account Type, gift amounts, gift dates.
4. Run the report, then click Export to Excel. Neon may also offer email or Dropbox delivery.

Account Type matters. It tells you whether each record is an individual or an organization.

Little Green Light

1. Log in to Little Green Light.
2. Click Reports → Gift/Pledge Reports → Full Export (CSV).
3. Save the CSV.

For more flexibility, build a Custom Report under Reports → Custom Reports with the fields you need.

Kindful

1. Log in to Kindful (now part of Bloomerang).
2. Click Contacts (or Transactions) and apply filters in the right side panel.
3. Click Create Report in the side panel and add the columns you need.
4. In the top-right of the report, click Convert to CSV and download.

Givebutter

1. Log in to Givebutter.
2. Left sidebar: click Contacts.
3. Click Export → Export to CSV. Givebutter emails you a download link. Wait for the email.
4. Back in the sidebar: click Transactions.
5. Click Export → Export to CSV. Wait for the second email (separate link).
6. Download both files.

The Contacts file alone has no giving history. You need both files for a complete picture.

Classy / GoFundMe Pro

1. Log in to Classy (now branded GoFundMe Pro).
2. Click Transactions → Transaction History to load the full transactions report.
3. Adjust the column set or filters as needed.
4. Click the Export icon on the page. The file downloads as a .CSV.

For supporters, run Supporters → Export to grab the contact list separately.

Donorbox

1. Log in to Donorbox.
2. In the left sidebar, click Supporters, apply any filters you need, then click Export. Choose all columns or a custom subset.
3. Click Donations in the sidebar, apply filters (Campaign, Date, Payment Method), then click Export.
4. Save both CSVs.

Network for Good

1. Log in to Network for Good Donor Management (now Bonterra Guided Fundraising).
2. Click Contacts in the top nav, build a filter, and click Select All.
3. Click Bulk Actions → Export. Pick the fields to include and submit.
4. For donations, repeat from the Giving tab. The Donation Summary report under Reports also exports cleanly.
5. You'll get an email when each export finishes. Download from the Exports screen.

Keep each donation export to one year or less of data. Larger ranges can error out.

Qgiv

1. Log in to Qgiv.
2. Open Reporting → Web Reports (use the Transaction Web Report for the full transaction list).
3. Add, remove, or rearrange columns to match the fields you need.
4. Click Download and choose CSV.

For the donor list, run the Donor Summary report and export it the same way.

EveryAction

1. Log in to EveryAction.
2. Click Contacts and build (or open) a search/saved list of the contacts you want.
3. From the list results, click Export and choose the Standard Text format.
4. Pick the fields to include (name, email types, activist codes, contributions) and download the file.

For contributions only, build the export from Reporting → Contributions instead, then export the result.

NationBuilder

1. Log in to NationBuilder.
2. Click Finances → More → Exports.
3. Click Export all financial transactions (or filter first under Finances, then click Actions → Export to limit the file).
4. Download the CSV when it's ready.
5. Separately, run a People export from People → Filter → Actions → Export for contact records.

You need both the Export and Finances permission sets enabled to pull financial data. If you don't have them, ask your control panel admin.

Action Network

1. Log in to Action Network.
2. Click Reports in the top nav, then either generate a fresh report or open an existing one.
3. In the report sidebar, click Download Results as CSV.
4. Action Network emails you a link when the file is ready. Download from the email.

To include lifetime giving, set the report to pull latest donation amount, latest donation date, and lifetime value before downloading.

Virtuous

1. Log in to Virtuous.
2. Click Contacts → Query and build a query for the contacts you want.
3. Click Export. In the field-group selector, check Statistics (this includes giving history).
4. Save the file.

Aplos

1. Log in to Aplos.
2. Click Contacts → Households.
3. In the top-right, click the dropdown arrow and select Export Households. An Excel file downloads to your computer.
4. For individual contacts, go to Contacts → Individuals, click the dropdown arrow, and choose Export Contacts.

For contributions, run a contribution report from Fund Accounting → Reports → Contributions and export to Excel.

Tithely

1. Log in to Tithely.
2. Click Giving → Transactions.
3. Click + Filter and at minimum apply a Date Range (the export requires it). Add Funds, Location, or Payment Type filters as needed.
4. Click the Columns (grid icon) button to choose which fields appear, then click Export in the top-right. A CSV downloads.

The CSV mirrors what's visible on screen, so set your columns and filters first.

Planning Center Giving

1. Log in to Planning Center Giving.
2. Click the Donations tab (or By donation view from the Dashboard).
3. Apply any filters (date range, fund, donor type).
4. Click Export at the top of the list. The file downloads as a CSV.

For a donor-level extract instead of a transaction-level one, run Reports → Donor list and export from there.

Pushpay

1. Log in to Pushpay.
2. Click Community in the left nav for the donor list, or Reports for transaction-level data.
3. Apply your filters and column choices.
4. Click Export (or Download CSV) to save the file. Community exports include name, email, phone, last transaction date, total transactions, total amount given, and donor ID.

You can also schedule a recurring email delivery of the report from the report's actions menu.

ACS Realm

1. Log in to Realm.
2. In the top-left corner, click your ministry hub, then Realm.
3. Click Giving → Statements → Generate Contribution Statement.
4. Enter a Description and Date Range, then click View Export to open and save the file.

For other reports, run the report from Reporting and click to save it as a CSV or PDF.

Breeze ChMS

1. Log in to Breeze.
2. For people, click your Account Settings → Export Data, choose People from the dropdown, and download.
3. For giving, click Giving, filter or search the transactions you want, and click Export in the right sidebar.

If your full giving history times out, export one year at a time. Note that the people export does not include contribution data, so run both exports.

Wild Apricot

1. Log in to Wild Apricot.
2. Click Contacts in the left nav.
3. Apply any filters (membership level, status, contact group).
4. Click Export at the top of the contact list, choose CSV as the format, and pick which fields to include.

For donations, go to Finances → Donations and run the donations export from there. Wild Apricot's donations export does not support a date-range filter, so the file always covers all time.

Funraise

1. Log in to Funraise.
2. Open Transactions, click the table actions menu (3 dots), and select Export CSV. Choose your columns and click Export.
3. Open Supporters, click the 3 dots menu, and select Export CSV for the contact list.
4. Both exports land under Settings → Exports. You also get an email with the download link.

Each export caps at 10,000 records. For larger sets, segment with filters and export in batches.

CauseVox

1. Log in to CauseVox Admin.
2. Click Manage and use the dropdown at the top to select your campaign.
3. Click Donations in the left navigation, then click Export on the right.
4. Customize the file by moving fields from Available Columns to Selected Columns, then download the CSV.

GiveSmart

1. Log in to GiveSmart.
2. Click Admin → Reports.
3. Open the report you need (Donor CRM custom reports work best for full extracts).
4. Click Excel (or CSV) at the top of the report to download.

Mightycause

1. Log in to Mightycause and open your organization dashboard.
2. Click Reports.
3. Set the Time period and any Campaign type filters at the top.
4. Click the download icon above the filters. The CSV includes fees, address, and any custom question answers.

Flipcause

1. Log in to Flipcause.
2. Click Reporting → Contact Database Reporting → Contact Records.
3. Click Generate. When prompted for delivery, choose Send me the report via email (CSV format). Wait for the email.
4. Back to Reporting → Transaction and Activity Reporting → Donations.
5. Click Generate. Choose CSV email delivery again. Wait for the second email.
6. Download both files.

DonorView

1. Log in to DonorView.
2. Open the Gifts, Pledges, or Constituents grid.
3. Use the Query, Filter, and Sort controls to build the view you want.
4. Click the Actions menu at the top of the grid and choose Export to CSV (or Excel).

Salsa CRM

1. Log in to Salsa Engage.
2. Click Transactions in the left nav, then the Manage Exports tab.
3. Click + Create an Export, pick a date range (30 days, 90 days, 1 year, or All), and submit. The file is delivered as CSV.
4. For supporter records, click Audiences → Supporter Query, build the query, click Export Query Results, choose your fields (or Add all), and download the CSV.

Eleo

1. Log in to Eleo.
2. Open any donor list or report (Donations, Contacts, or a custom report).
3. Click the Export button.
4. Choose CSV (or Excel/PDF) as the format and download.

DonorSnap

1. Log in to DonorSnap.
2. Click Reports → Donations Received Report (or any standard report you need).
3. Set your date range and filters.
4. Click Export to Excel in the report toolbar. The file includes contact fields like address, email, and phone alongside the donation data.

For a full data extract, use DataMiner Platinum under Reports to pull every field in the database.

My CRM is not listed

Email your CRM admin or your platform's support team and ask:

"Please export our full constituent list with giving history."

Most CRMs tuck the export under Reports, Lists, or Settings. If you can produce a CSV or Excel file with names, contact info, and giving history, you have what you need.